====== How to View a Room's Schedule ======

To view room calendars in Outlook, you will add the room calendar to your calendars listing, which will allow you to quickly turn a room calendar view on or off, or overlay it to your own calendar. This is similar to viewing an individual calendar that a colleague has shared with you.

Please see the appropriate section below for viewing a room calendar using the Outlook desktop client (on your local Windows laptop, for example), or using the Outlook web client (https://outlook.office.com/).

==== Using Outlook Desktop Client ====

  * {{ :outlook-desktop-menu-add-calendar-from-room-list.png?nolink&300|}}Start the Outlook application, and open the Calendar view by clicking the calendar icon in the lower-left corner of the screen.
  * Optionally, you may create a separate calendar group for any room calendars you wish to load. Right-click on **My Calendars** at the top of the calendar listing, and select **New Calendar Group**. A new calendar group entry will be created, which you may add a name to immediately.
  * Right-click on either the **My Calendars** group or your new calendar you, and select **Add Calendar**, and then **From Room List...**.
  * {{ :outlook-desktop-calendar-room-list-window.png?nolink&300|}}From the room listing that is displayed, double-click on any rooms that you wish to add. They will be list of rooms to be added at the bottom of the window. Click **OK** to close the window and add the rooms.
  * The calendars you selected will now appear in the Calendar Group that you selected.
  * You can show or hide each room calendar by selecting the checkbox.
  * Like other calendars, you can drag-and-drop calendars in the list to re-order within a calendar group, or to move the calendar between groups in your own listing.

==== Using Outlook Online Web Client ====

  * {{ :outlook-online-menu-new-calendar-group.png?nolink&300|}}Open a web browser and go to Outlook Online calendar ([[https://outlook.office.com/calendar/]])
  * Optionally, you may create a separate calendar group for any room calendars you wish to load. Hover your  mouse over **My calendars** in the left column, and click the three dots (**...**) that appear, and select **New calendar group**. A new calendar group entry will be created, which you may add a name to immediately.
  * Click **Add calendar** in the left column, then **Add from directory**. 
  * {{ :outlook-online-add-room-calendar-directory.png?nolink&300|}}Begin typing the name of the room ([[room_schedule_list|see the list of rooms]]). When the room you want appears, click the name. You may type in other rooms before clicking **Add** to add to your rooms list.
  * The calendars you selected will now appear in the Calendar Group that you selected.
  * You can show or hide each room calendar by selecting the circle by the room name.
  * Like other calendars, you can drag-and-drop calendars in the list to re-order within a calendar group, or to move the calendar between groups in your own listing.