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grad_student_info [2019/05/16 10:59]
mfitzpatrick [Email Accounts]
grad_student_info [2023/05/10 11:25] (current)
rosterberg
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-====== Graduating Student ​Notice ​======+====== Graduating Student ​Information ​======
  
 +==== Class of 2023 Dates ====
  
-==== Olin Accounts ====+For students graduating in May 2023, the following dates are important:​ 
 +  * Sunday, May 14, 2023: Commencement! 
 +  * Tuesday, June 13, 2023: @alumni.olin.edu addresses added for graduated students 
 +  * Monday, July 10, 2023: Network, VPN, and licensed software access expires.  
 +  * Mid-July, 2023: Dell laptop warranty expires.
  
 +==== Olin Accounts ====
  
     * Enroll your network account at [[https://​pm.olin.edu/​pm/​|password.olin.edu]] as you will continue to be responsible for managing this account for access to the Olin portal [[https://​my.olin.edu/​ics/​]]     * Enroll your network account at [[https://​pm.olin.edu/​pm/​|password.olin.edu]] as you will continue to be responsible for managing this account for access to the Olin portal [[https://​my.olin.edu/​ics/​]]
-    * Network permissions,​ VPN,  and any SSH accounts ​will remain active for approximately eight weeks after graduation. Specific dates will be sent out in a graduating student email. At this time, all of these accounts and permissions will become inaccessible.+    * Network permissions,​ VPN, and access to all cloud based applications,​ such as Microsoft and Adobe will remain active for approximately eight weeks after graduation. Specific dates will be sent out in a graduating student email. At that time, all of these accounts and permissions will become inaccessible.
     * All students who will be taking additional classes, working on completing necessary coursework for graduation requirements,​ or working for Olin in some capacity over the summer, must have their manager or professor contact us prior to this time if you will require access to resources beyond that date.     * All students who will be taking additional classes, working on completing necessary coursework for graduation requirements,​ or working for Olin in some capacity over the summer, must have their manager or professor contact us prior to this time if you will require access to resources beyond that date.
  
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 ==== Email Accounts ==== ==== Email Accounts ====
  
- +All graduated ​students will have an @alumni.olin.edu ​email address ​added to their account ​approximately 4 weeks after graduation ​when the Registrar'​s Office finalizes the graduating class. Once created, this will become your primary email address. ​You will continue to have full access to all emails ​sent to your @alumni.olin.edu ​address as well as your @olin.edu address.
-**New this year!** ​  +
- +
-All graduating ​students will be issued ​an alumni email address approximately 4 weeks after graduation. ​  ​Once created, this will become your primary email address. ​ All email sent to your alumni address as well as your student email addresses will be forwarded for approximately 8 weeks to the personal email address that you have provided to the Advancement office ​  After that date, your @student.olin.edu address ​will no longer exist. ​  A graduating student email will be sent out with specific dates +
  
 **What this means to you** **What this means to you**
  
   * Your student mailbox will become your alumni mailbox so you will retain full access to past emails as well as the ability to send new emails from **@alumni.olin.edu.**  ​   * Your student mailbox will become your alumni mailbox so you will retain full access to past emails as well as the ability to send new emails from **@alumni.olin.edu.**  ​
-  * The forwarding set up for your Olin email is your choice. ​ If you prefer to remove the forwarding and continue to manage your Olin alumni email in your current mailbox, you can update that forwarding on the O365 portal ​ https://​portal.office.com.  ​Use the search ​featureon ​the portal for forwarding help.+  * You can continue to manage your Olin alumni email through ​the Office 365 portal ​ https://​portal.office.com.  ​Log in with your username@olin.edu and current password. ​ If you would prefer to forward your alumni account to a personal address, ​ use the search ​feature on the portal for forwarding help.   If your current student email account is forwarding, this forwarding will continue with your alumni account.
   * You will be issued a new alumni address of **username@alumni.olin.edu**   * You will be issued a new alumni address of **username@alumni.olin.edu**
   * You will retain your current email address of **username@olin.edu**   * You will retain your current email address of **username@olin.edu**
-  * Your **firstname.lastname@students.olin.edu** will cease to exist after July 17th, 2019 +  * You will continue to log into the Office 365 portal ​  ​http://​portal.office.com with your current log on of **username@olin.edu**
-  * You will continue to log into the Office 365 portal ​  ​http://​portal.office.com with your current log on of username@olin.edu+
  
  
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 ==== Data ==== ==== Data ====
  
- +  
-    * Once your student email account is closed out, you will no longer have access to any of the mail on the server Be sure to back up everything you need prior to the transition to your alumni account. ​   +    * Your Microsoft OneDrive storage ​will continue uninterrupted as an alum
-    * You should backup and remove all of your files and folders from **all** ​ network resources. ​ This includes your personal network storage space, ​publicsandbox, and any group folders. ​   +    * You should backup and remove all other files and folders from **all** network resources. This includes your personal network storage space, ​PublicSandbox, Adobe Creative Cloud storage, and any group folders. ​   
-    * All graduating student data, including personal folders, web folders, ​ etc. will be purged from network resources approximately ​four weeks after graduation.  ​+    * All graduating student data, including personal folders, web folders, ​ etc. will be purged from network resources approximately ​eight weeks after graduation.  ​
     * If you are listed as the owner of a mailman list you must transfer ownership to a student who will be returning to Olin in the fall.     * If you are listed as the owner of a mailman list you must transfer ownership to a student who will be returning to Olin in the fall.
- 
  
 :!: Once purged, data will no longer be available or recoverable. :!: Once purged, data will no longer be available or recoverable.
  
  
-=== Laptops ===+==== Laptops ​====
  
  
     * Your Dell laptop'​s warranty and complete care policy will expire mid-July.     * Your Dell laptop'​s warranty and complete care policy will expire mid-July.
     * If you will be in the general area, we can continue to service your laptop until the warranty expires, otherwise, you may [[:​off_campus_dell_support|contact Dell directly]] to have an onsite service technician dispatched for service.     * If you will be in the general area, we can continue to service your laptop until the warranty expires, otherwise, you may [[:​off_campus_dell_support|contact Dell directly]] to have an onsite service technician dispatched for service.
 +    * We recommend that you backup all data from your laptop, and perform a full reset to the Windows 10 factory image. [[grad_student_laptops|Click here for Windows 10 factory reset instructions.]]
  
  
-==== Laptop Computer Accounts and Domain Membership ​====+==== Software ​====
  
- +All students separating ​from the college are responsible ​for deleting/removing all institutionally owned software ​from their laptops upon departure.
-    * IT recommends you bring your laptop to the helpdesk to have it reimaged with a “graduating senior” account which will wipe out all existing information and give you a clean install of Windows 10,  Office 2016 and MS Security Essentials. +
-    * If you do not wish to reimage, we recommend removing your computer ​from the Olin domain and configuring it for  your own workgroup/domain four weeks after graduation. **please be sure you have a working local administrator account** +
-      * [[:​remove_computer_from_domain|Removing Computer ​from Olin Domain]] +
-    * Note: Once you remove your computer from the Olin domain, your cached domain account will no longer be accessible. However, you will still be able to access the data within the profile using a local administrator account. +
-    * IT will not provide the password currently associated with the IT administrator account. +
-      * [[:​rename_computer_account|Renaming Local Accounts]] +
-    * It is imperative that you verify that you have a working local user account with full administrative privileges on your laptop. This can be done by using the Computer management tool located in the Administrative Tools section of Control Panel. If you require assistance before leaving campus, contact the IT Help Desk. +
- +
- +
-==== Software ====+
  
 You are no longer licensed to use any Olin owned/​licensed software including: You are no longer licensed to use any Olin owned/​licensed software including:
   * Olin site licensed software such as Matlab and Solidworks   * Olin site licensed software such as Matlab and Solidworks
   * Symantec Endpoint Protection - you should have a personal copy of antivirus software   * Symantec Endpoint Protection - you should have a personal copy of antivirus software
-  * All programs that are licensed for the cloud from Microsoft and Adobe will stop functioning as the licensing will be expired. ​ Be sure to move any cloud files to a more accessible location ​prior to July 17th, 2019  +  *All programs that are licensed for the cloud from Microsoft and Adobe which will stop functioning as the licensing will be expired. Be sure to move any cloud files to a more accessible location 
 + 
 + Adobe does offer free cloud storage for graduating students: ​ please see the below flyer from Adobe: ​  ​{{:​adobe_cloud_migration.pdf|}}
  
  
 If you have questions or require any assistance, please contact the IT Help Desk by email at [[HelpDesk@olin.edu|HelpDesk@olin.edu]] or by telephone at 781‐292‐2430 for support. If you have questions or require any assistance, please contact the IT Help Desk by email at [[HelpDesk@olin.edu|HelpDesk@olin.edu]] or by telephone at 781‐292‐2430 for support.