Faculty Staff Technology Guide

Contacting IT

The preferred method of contacting Information Technology for technical support is by sending an email to helpdesk@olin.edu. Information Technology can also be contacted by telephone between the hours of 8:00 AM and 6:00 PM at ext 2430. this can be accessed from off campus be dialing 781.292.2430. Walk up service is also available on a first come first serve basis in Milas Hall Ste LL10.

After Hours

Email and voice mail messages are monitored after hours for emergencies only.

Logging onto the Olin Network

  1. Power on your laptop or desktop
  2. Press Ctrl + Alt + Delete
  3. Logon Information
    • User Name: first initial and last name. There could be a number suffix depending on previous use of your username
    • Password:
    • Domain: olin.edu
  4. The system will then prompt you to change your password.
    • All passwords must be minimum 8 characters in length, include upper and lower case letters and numbers or special characters.

Email

The standard official e-mail address at Olin College is:

  • Faculty and Staff firstname.lastname@olin.edu
  • Students firstname.lastname@students.olin.edu

New employee desktops/laptops are configured with an Outlook profile to access your email on campus.

Some common email alias groups have been built to help you connect with various groups of people on campus. You can find a complete list of these email groups Global Address book which can be accessed from your address book in Outlook. A few of the most widely used

  • List@olin.edu faculty and staff
  • Staff@olin.edu all staff members
  • Faculty@olin.edu all faculty members
  • students@olin.edu all students
  • classof2017@olin.edu all students in class of 2017
  • classof2018@olin.edu all students in class of 2018
  • classof2019@olin.edu all students in class of 2019
  • classof2020@olin.edu all students in class of 2020

Off-Campus Email Access

https://webmail.olin.edu

Enter your network credentials using the following example

Domainname\username

Example

  • Username: olin.edu\mfitzpatrick
  • Password

For other email related inquiries, see here.

Mailing Lists

Public mailings lists are available at lists.olin.edu. You can subscribe to lists or set up your own list by filling out the request form. File Shares

\\fsvs01\Departments Departmental Drives
\\fsvs01\Public This is an area open to faculty, staff and students for storing Olin related data.
\\fsvs01\Sandbox This space is meant for very short-term storage. There is a finite limit to storage and anything older than 30 days is purged daily. You may share files with anyone here or use as a temp repository.
\\fsvs01\Groups Space shared by members of different departmental groups
\\fsvs01\Users All users have a folder available as drive H: for private use.

A complete backup of all files stored on the network is completed nightly. If you have any issues with regard to accidentally deleting or otherwise losing files, contact the IT department as soon as possible. It is recommended that you save all files to the network drive to ensure appropriate backup. If you choose to save files to your local drive, it is your responsibility to ensure that they are properly backed up.

If you require access to additional network drives, you can email helpdesk@olin.edu. Most network drive requests will require departmental approval prior to access being granted.

VPN software is available to access files from off campus. This software can be found on your Olin laptop by going to the START button on lower left of computer and entering Pulse in the search box. Once the login screen appears, use your network credentials to login.

Further information on VPN at Olin can be found here

Printers

Adding a Network Printer on Windows 7

  • From the taskbar select the Start Button then Devices and Printers
  • Select Add a Printer from the top of the window
  • Select Add a network, wireless or Bluetooth printer
  • Select your printer from the list
    • Click on Printer Name in title bar to sort printers alphabetically
    • Check label on printer for appropriate printer name
    • All printers on campus follow this established naming convention.

  • A list of all campus printers can be found here
  • If the printer you want is not listed select The printer that I want isn’t listed
  • Enter in the printer name you wish to add in the format \\printvs02\printername and select next
  • Select Finish

Other Printing Needs

For any other printing inquiries, including printer locations and off domain printing, see the printing page.

Equipment

A list of classrooms and conference rooms with built in capability can be found here. For any other AV inquires, see here.

Web Spaces

If you are interested in creating a web site, you will find a web folder identified with your network username, located at server \\facweb\faculty. Once you create your web site, please contact Alyson.goodrow@olin.edu in our Communication office as she can update your faculty profile, located on our main web site, to include a link to your web site.

One Card

Accessing the One Card Transaction System Olin, community members are now able to more conveniently add funds to their Dining Dollar account.

http://onecard.olin.edu/

See here for more detail.

Portal

http://my.olin.edu

My.olin.edu is our portal and works as a college wide resource for access to many of our sites and information. The Olin portal contains links and hand outs from financial services, human resources, campus directory information, calendaring information and many other necessary information on our campus. Just sign onto the portal using your Olin network credentials, network username and password. You will find user friendly information about helpful tools posted on the portal, and requests for additional information or access can be sent to helpdesk@olin.edu.

Room Scheduling

Ad Astra Scheduler has been made available through the portal, via single sign-on. Accessing the system via the portal is the preferred method of requesting rooms. For further information and instructions on reserving rooms, please log on to the portal at http://my.olin.edu and choose the Our Community Tab