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room_schedule_reserve [2021/08/25 17:17] rosterberg created |
room_schedule_reserve [2021/08/27 16:33] (current) rosterberg |
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| ==== Using Outlook Desktop Client ==== | ==== Using Outlook Desktop Client ==== | ||
| + | {{ :outlook-desktop-calendar-location-button.png?nolink&300|}} | ||
| * Start the Outlook application, and open the Calendar view by clicking the calendar icon in the lower-left corner of the screen. | * Start the Outlook application, and open the Calendar view by clicking the calendar icon in the lower-left corner of the screen. | ||
| - | * | + | * When creating a meeting, click the **Location** button to display a list of rooms that may be scheduled on campus. |
| + | * Double-click on a room to add it, and then click **OK**. | ||
| + | * Use the **Scheduling Assistant** to view free/busy information for your meeting attendees and selected room(s). //Note: You may add multiple rooms to a meeting to compare scheduling availability against meeting attendees. Be sure to remove extra rooms from the meeting before sending the invitation.// | ||
| + | * {{ :outlook-desktop-calendar-scheduling-assistant.png?nolink&300|}}When you send your meeting invitation, most rooms will automatically send a meeting acceptance if the room is available. Some rooms reservations may require an approval before the booking is accepted. | ||
| + | * If you cancel a meeting, be sure to cancel the meeting in Outlook, which will automatically cancel the room reservation, and make the room available for others to schedule. | ||
| ==== Using Outlook Online Web Client ==== | ==== Using Outlook Online Web Client ==== | ||
| * Open a web browser and go to Outlook Online calendar ([[https://outlook.office.com/calendar/]]) | * Open a web browser and go to Outlook Online calendar ([[https://outlook.office.com/calendar/]]) | ||
| - | * | + | * When creating a meeting, click in the field labeled **Search for a room or location**, and begin typing the name of the room(s) you wish to include. Select each room to add it to the rooms list for the meeting. |
| + | * {{ :outlook-online-meeting-location.png?nolink&300|}}Use the **Scheduling Assistant** to view free/busy information for your meeting attendees and selected room(s). //Note: You may add multiple rooms to a meeting to compare scheduling availability against meeting attendees. Be sure to remove extra rooms from the meeting before sending the invitation.// | ||
| + | * When you send your meeting invitation, most rooms will automatically send a meeting acceptance if the room is available. Some rooms reservations may require an approval before the booking is accepted. | ||
| + | * If you cancel a meeting, be sure to cancel the meeting in Outlook, which will automatically cancel the room reservation, and make the room available for others to schedule. | ||