====== How to Reserve a Room using Outlook ======

==== Using Outlook Desktop Client ====
{{ :outlook-desktop-calendar-location-button.png?nolink&300|}}
  * Start the Outlook application, and open the Calendar view by clicking the calendar icon in the lower-left corner of the screen.
  * When creating a meeting, click the **Location** button to display a list of rooms that may be scheduled on campus.
  * Double-click on a room to add it, and then click **OK**.
  * Use the **Scheduling Assistant** to view free/busy information for your meeting attendees and selected room(s). //Note: You may add multiple rooms to a meeting to compare scheduling availability against meeting attendees. Be sure to remove extra rooms from the meeting before sending the invitation.//
  *  {{ :outlook-desktop-calendar-scheduling-assistant.png?nolink&300|}}When you send your meeting invitation, most rooms will automatically send a meeting acceptance if the room is available. Some rooms reservations may require an approval before the booking is accepted.
  * If you cancel a meeting, be sure to cancel the meeting in Outlook, which will automatically cancel the room reservation, and make the room available for others to schedule.

==== Using Outlook Online Web Client ====
  * Open a web browser and go to Outlook Online calendar ([[https://outlook.office.com/calendar/]])
  * When creating a meeting, click in the field labeled **Search for a room or location**, and begin typing the name of the room(s) you wish to include. Select each room to add it to the rooms list for the meeting.
  * {{ :outlook-online-meeting-location.png?nolink&300|}}Use the **Scheduling Assistant** to view free/busy information for your meeting attendees and selected room(s). //Note: You may add multiple rooms to a meeting to compare scheduling availability against meeting attendees. Be sure to remove extra rooms from the meeting before sending the invitation.//
  * When you send your meeting invitation, most rooms will automatically send a meeting acceptance if the room is available. Some rooms reservations may require an approval before the booking is accepted.
  * If you cancel a meeting, be sure to cancel the meeting in Outlook, which will automatically cancel the room reservation, and make the room available for others to schedule.