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av_sign_out_policy [2012/08/07 16:18]
jbeck [Audio/Visual Equipment]
av_sign_out_policy [2015/04/06 10:55] (current)
mcieminski [Audio/Visual Equipment]
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-====== Audio/​Visual Sign-Out Protocol ====== 
  
 =====Purpose===== =====Purpose=====
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 The following list of audio/​visual equipment is available to be signed out for community use by all members of the Olin community including Faculty, Students, and Staff. The following list of audio/​visual equipment is available to be signed out for community use by all members of the Olin community including Faculty, Students, and Staff.
  
-  * Portable ​Data/Video Projectors +  * Portable ​Projector 
-  * Digital Still Cameras+  * Digital Still Camera
   * Digital Video Camera   * Digital Video Camera
   * Shotgun Microphone   * Shotgun Microphone
   * Condenser Microphone   * Condenser Microphone
-  * DVD players+  * DVD player
   * Laptop Computer   * Laptop Computer
-  * Overhead Projector+  * Portable Projection Screen 
 +  * Portable PA System
   * Slide Projector   * Slide Projector
-  * Projection Screen +  * Overhead Projector
-  * Portable PA Speaker+
   * Document Camera   * Document Camera
-  * Television ​(on cart)+  * Mobile Presentation Unit (Television, computer, webcam ​on cart)
  
    
 +
 =====Sign Out Procedure===== =====Sign Out Procedure=====
   * All requests for audio/​visual equipment must be directed to the IT Help Desk at least **48 hours** before required usage. If there are extenuating circumstances that do not allow 48 hours notice, we will make an effort to provide the requested equipment, but cannot guarantee availability.   * All requests for audio/​visual equipment must be directed to the IT Help Desk at least **48 hours** before required usage. If there are extenuating circumstances that do not allow 48 hours notice, we will make an effort to provide the requested equipment, but cannot guarantee availability.
   * All requests must be submitted to the IT Help Desk: [[HelpDesk@olin.edu]]   * All requests must be submitted to the IT Help Desk: [[HelpDesk@olin.edu]]
   * Requests will be granted on a first come, first served basis. An AV lending form must be completed and signed by the authorized individual picking up the equipment.   * Requests will be granted on a first come, first served basis. An AV lending form must be completed and signed by the authorized individual picking up the equipment.
-  * All audio/​visual equipment is to be picked up from the IT Help Desk unless delivery arrangements have been made. Equipment needs to be picked up by the individual who requested the equipment or by another member of the Olin Community that has been authorized to pick it up for the requester.+  * All audio/​visual equipment is to be picked up from the IT Help Desk. Equipment needs to be picked up by the individual who requested the equipment or by another member of the Olin Community that has been authorized to pick it up by the requester. 
 =====Sign Out Terms and Conditions===== =====Sign Out Terms and Conditions=====
-  * Any person who is signing out audio/​visual equipment will be required to sign a lending form, agreeing to abide by the terms and conditions for signing out the equipment. The date and time the equipment ​must be returned ​will also be on the form+  * All loanerable AV items must be returned ​to the Help Desk after no more than 48 hours
-  * Extensions ​for signing out equipment will only be granted if the equipment has not been requested by another party for any part of the extension ​and if the borrower signs an updated lending form indicating the amended return date; +  * Forty eight (48) hour extensions ​for signing out equipment will only be granted if the equipment has not been requested ​for use by another party for any part of the extension ​period
-  * AV loaner laptops may be borrowed for an amount of time to be determined by the AV Technician based on availability+  * All audio/​visual equipment must be returned to the IT Help Desk before the department closes; 
-  * All audio/​visual equipment must be returned to the IT Help Desk before the department closes. The lending form will be signed and dated upon return of the equipment+  * No audio/​visual equipment shall be altered or tampered with by anyone in any way. Any required maintenance to the audio/​visual equipment should be reported as soon as possible to the IT Help Desk.  ​It ​is the responsibility of the borrower to pay for any damage to the lent equipment (as opposed to wear and tear maintenance);​
-  * No audio/​visual equipment shall be altered or tampered with by anyone in any way. Any required maintenance to the audio/​visual equipment should be reported as soon as possible to the IT Help Desk. As indicated on the lending form, it is the responsibility of the borrower to pay for any damage to the lent equipment (as opposed to wear and tear maintenance);​+
   * Failure to abide by these terms and conditions, including the return date and time will result in an evaluation of sign-out privileges.   * Failure to abide by these terms and conditions, including the return date and time will result in an evaluation of sign-out privileges.