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email_client_configuration [2017/10/04 19:05]
mamaral [Thunderbird]
email_client_configuration [2022/11/21 11:18] (current)
mperriello [IMAP Settings]
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 ======Setup your Email Client for Olin Email====== ======Setup your Email Client for Olin Email======
 +  - Launch Outlook Application
 +  - Sign in with Olin Credentials
 +  - Set up Two-Factor Authentication
 +    *  [[configure_mfa|Two-Factor Authentication]]
 +====General Outgoing Email Configuration====
  
-====Outlook====  +If you are sending Olin email using a tool other than Microsoft ​Outlook ​or the [[https://outlook.office.com/​|Office 365 web interface]]you will need to configure ​the "​outgoing mail server"​ or "​outgoing SMTP server" ​to use the Olin Office 365 configuration. These enhanced security requirements help to reduce the volume of spam flowing through ​email systems.
-This is the default configuration when using Outlook with an Exchange server +
-    * All Configurations: +
-      * Verify that your Exchange configuration is encrypting communication between Outlook and the Exchange server. +
-      * Within Outlook +
-        - Right click your Mailbox in the All Mail Folders window +
-        - Select **Properties** at the bottom of the popup menu +
-        - In the **General** tabclick the **Advanced** button at the bottom +
-        - Select the **Security** tab +
-        - Under the **Encryption** setting, select the **Encrypt data between Microsoft Office Outlook and Microsoft Exchange ​server** option +
-        - Click **OK** +
-        - Click **OK** +
-    * From campus: +
-      * If you login to your computer with your Olin network credentials,​ it uses that account automatically ​to retrieve and send email +
-    * From off campus: +
-      * If you login to your computer with your Olin network credentials,​ it uses that account automatically to retrieve and send email +
-      * Alternatively,​ you could configure your account through an IMAP connection as detailed below, however you will lose some of the advanced features provided by the Exchange MAPI connection+
  
-====Thunderbird==== +Though the exact fields may be different in your email programthese are the general settings ​that are required:
-==Address Book=== +
-To set up your address bookgo to** Edit -> Preferences**,​ **Composition** tab, **Addressing** tab. Click **Edit Directories**...,​ click **Add**: +
-  * Name: ''​Exchange''​ +
-  * Hostname: ''​ldaps.olin.edu''​ +
-  * Base DN: ou=''​people'',​dc=''​olin'',​dc=''​edu''​ +
-  * Port number: ''​3269''​ +
-  * Bind DN: ''​MILKYWAY''​\[your username] +
-  * Under the **advanced** tab, ensure ​that login method is set to **simple**. ​+
  
-Select ​**OK**, then check **Directory Server**: and select the **Exchange** address book+  ​Outgoing SMTP server: ​**smtp.office365.com** 
-===Calendar===+  ​Outgoing SMTP port: **587** (do not use 25 or 465) 
 +  * Use encryption: **TLS** 
 +  * SMTP server login: //use your Olin UPN, such as// **jstudent@olin.edu** 
 +  * SMTP server password: //use your Olin account password//
  
-  * Finally, you'll want the "​Lightning"​ extension for Thunderbird. +//Using smtp.olin.edu or smtps.olin.edu ​for this configuration is no longer supported, and may stop working at any point.//
-  * Next, install this extension:  +
- +
-[[https://addons.mozilla.org/​af/​thunderbird/​addon/​provider-for-microsoft-exchang/​]] +
-  *  Make a new calendar, choose **Microsoft Exchange**, and type in a URL like the following: ''​%%https://​MILKYWAY\%%[your username here]@webmail.olin.edu/EWS/Exchange.asmx''​+
  
 +**NOTE**: Once you finish configuring an Olin email using a tool other than Microsoft Outlook, **email HelpDesk**(helpdesk@olin.edu). IT needs to change an additional setting for two-factor authentication to work.
 +====Thunderbird====
 ===Email=== ===Email===
   - Create a new account. ​   - Create a new account. ​
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     * Thunderbird will attempt to auto-detect some settings (you can stop this). ​     * Thunderbird will attempt to auto-detect some settings (you can stop this). ​
     * Make sure the **Incoming mail** account is set to **IMAP** (vs. POP),      * Make sure the **Incoming mail** account is set to **IMAP** (vs. POP), 
-  - Select **Manual setup...** and use the information below. +  - Select **Manual setup...** and use the information ​from the **IMAP Settings** section ​below. 
-==== POP/IMAP Settings ====+===Address Book and Calendar=== 
 +To set up your address book or calendar, you will need to install a couple add-ons. Go to** Tools*** **-> Add-ons**, **Extensions** tab. Take note if there is an add-on named **Lightning** under **Manage Your Extensions**,​ you will need this later. Search for //tbsync//. In the new window click **+ Add to Thunderbird** to the right of the option **TbSync**. Thunderbird will download the add-on, then ask if you want to install it; click **Install**. Search for //exchange activesync//​ and follow the same instructions to install **Provider for Exchange ActiveSync**. If **Lightning** is not already installed, search for //​lightning//​ and follow the same instructions and install it.
  
- == POP/SMTP configuration:​ ==+*//If you don't see the top bar that contains **Tools**, hit Alt//.
  
-     *As of the August 2015 Exchange ​migrationPop will no longer be supported protocolWe suggest that you use the Imap configuration listed below+To set up your Outlook account through TbSync, go to either ​**Tools -> Add-on Options -> TbSync** or **Tools -> Synchronization Settings (TbSync)**. At the bottom ​of the window go to **Account actions -> Add new account -> Exchange ​ActiveSync**,​ go to **Custom Configuration**,​ then fill out the requested fields: 
 + 
 +  * Account name: ''​Outlook''​ 
 +  * User name (email address): //Your UPN in the form of ''​jstudent@olin.edu''//​ 
 +  * Password: //Your Olin network password//​ 
 +  * Server address: ''​outlook.office365.com''​ 
 + 
 +Click **Add account**. In the **Synchronization status** tab, check to **Enable and synchronize this account**This will bring up list of what you can sync -- check **Contacts**,​ and check whatever calendars you want to accessAt the bottom of the window, click **Synchronize now**. Wait for the status next to each option ​you checked to read OK, then close the window and restart Thunderbird. 
 +====IMAP Settings ==== 
 + 
 + == POP/SMTP configuration:​ ==
  
 +     *As of the August 2015 Exchange migration. POP is no longer a supported protocol. We suggest that you use the IMAP configuration listed below. ​
  
    
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     * Note that this requires enabling SSL for both IMAP and SMTP (referred to as IMAPS and SMTPS) and requires different port numbers     * Note that this requires enabling SSL for both IMAP and SMTP (referred to as IMAPS and SMTPS) and requires different port numbers
       * Incoming server:       * Incoming server:
-        * Server name: ''​imaps.olin.edu''​+        ​* Type : IMAP 
 +        ​* Server name: ''​outlook.office365.com''​
         * Port: ''​993''​         * Port: ''​993''​
-        * Username: ​first initial, last name (e.g. ''​jstudent''​)+        * Username: ​Olin UPN (e.g. ''​jstudent@olin.edu''​)
         * Connection Security: ''​SSL/​TLS''​         * Connection Security: ''​SSL/​TLS''​
-        * Authentication Method: ''​normal password''​+        * Authentication Method: ''​OAuth2''​
       * Outgoing server:       * Outgoing server:
-        * Server name: ''​smtps.olin.edu''​ +        ​* Type :SMTP 
-        * Port: ''​587''​ (for both SSL & TLS) +        ​* Server name: ''​smtp.office365.com''​ 
-        * Username: ​first initial, last name (e.g. ''​jstudent''​)+        * Port: ''​587''​ (use TLS encryption
 +        * Username: ​Olin UPN (e.g. ''​jstudent@olin.edu''​)
         * Connection Security: ''​STARTTLS''​         * Connection Security: ''​STARTTLS''​
-        * Authentication Method: ''​normal password''​+        * Authentication Method: ''​OAuth2''​
       * If necessary, click Advanced       * If necessary, click Advanced
         * Select "use incoming mail settings"​ for authentication settings         * Select "use incoming mail settings"​ for authentication settings