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room_schedule_info [2011/11/17 17:52]
kberry
room_schedule_info [2024/02/09 16:35] (current)
rosterberg
Line 1: Line 1:
-====== ​HOW TO SCHEDULE A ROOM ====== +====== ​How to Schedule a Conference Room or Shared Space ====== 
-  - Point your browser to PhoenixNet (https://​my.olin.edu) ​and login using your network credentials.  + 
-  ​- Under the Campus Life section ​of the Web site, click on the **Click here to access Ad Astra** link on the **Reserve a space…** section. ​ +Conference room and shared spaces may be reserved through Outlook calendar requests. 
-  ​- Select desired option in the lefthand column: ​  + 
-      ​Schedules - to view events, classes, exams (these are checkbox choices at the top of the screen).  ​ +  ​* [[room_schedule_list|List ​of rooms and spaces that may be reserved]] 
-      * Clicking on the column headings such as Name or Room will sort the list by those parameters. ​  +  * [[room_schedule_view|How ​to view a room's existing schedule in Outlook]] 
-    ​Request ​ Events - to reserve a room for an event. ​ +  * [[room_schedule_reserve|How ​to reserve a room using Outlook]] 
-      * Fill out the form.    + 
-    * All information with a red * is required for the request to be processed. ​   ​ +If you have further questions or requests: 
-      Click continue  ​ +  General room reservation questions: [[mailto:​Room.Scheduling@olin.edu|Room.Scheduling@olin.edu]] 
-    You will be asked to select single dayrecurringor spanning for the event type Read the descriptions on the screen and then click on your choice    +  Building access requests (after-hours accesskeysalarms, etc.): [[mailto:​buildingaccess@olin.edu|buildingaccess@olin.edu]] 
-      Fill in the fields and click on Submit+  Room setup or HVAC requests (tables, chairs, heat, air conditioning,​ etc.): [[http://​workorders.olin.edu|workorders.olin.edu]] 
-      A response will be sent to your Olin e-mail account. +  Audio-visual requests: [[mailto:​helpdesk@olin.edu|helpdesk@olin.edu]] 
-      * Since we are currently using group logins, please make sure your contact information is correct in the form+  Catering requests: [[mailto:​catering@olin.edu|catering@olin.edu]]
-    View Rooms - to see rooms and room types ​Select the building and you will see a list of rooms along with their capacity and features (photos coming soon)This will assist you in preparing the event requests. +
-LOGOUT after you have completed your requests+
  
-Please be considerate of others using these rooms and allow additional time for clean-up/​set-up.  ​ 
-You must notify Public Safety if your event is after business hours (5555) 
-  * If you need access (after hours - keys/​alarms),​ email  buildingaccess@olin.edu 
-  * If you need set-up/HVAC (i.e. tables and chairs, heat/ac), email workorder@olin.edu.  ​ 
-  * If you need media equipment, email av@olin.edu.  ​ 
-  * If you need catering, email catering@olin.edu. ​