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room_schedule_reserve [2021/08/27 16:12]
rosterberg 		room_schedule_reserve [2021/08/27 16:33] (current)
rosterberg
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 ==== Using Outlook Desktop Client ==== ==== Using Outlook Desktop Client ====
 +{{ :​outlook-desktop-calendar-location-button.png?​nolink&​300|}}
   * Start the Outlook application,​ and open the Calendar view by clicking the calendar icon in the lower-left corner of the screen.   * Start the Outlook application,​ and open the Calendar view by clicking the calendar icon in the lower-left corner of the screen.
   * When creating a meeting, click the **Location** button to display a list of rooms that may be scheduled on campus.   * When creating a meeting, click the **Location** button to display a list of rooms that may be scheduled on campus.
   * Double-click on a room to add it, and then click **OK**.   * Double-click on a room to add it, and then click **OK**.
   * Use the **Scheduling Assistant** to view free/busy information for your meeting attendees and selected room(s). //Note: You may add multiple rooms to a meeting to compare scheduling availability against meeting attendees. Be sure to remove extra rooms from the meeting before sending the invitation.//​   * Use the **Scheduling Assistant** to view free/busy information for your meeting attendees and selected room(s). //Note: You may add multiple rooms to a meeting to compare scheduling availability against meeting attendees. Be sure to remove extra rooms from the meeting before sending the invitation.//​
-  * When you send your meeting invitation, most rooms will automatically send a meeting acceptance if the room is available. Some rooms reservations may require an approval before the booking is accepted.+  *  {{ :​outlook-desktop-calendar-scheduling-assistant.png?​nolink&​300|}}When you send your meeting invitation, most rooms will automatically send a meeting acceptance if the room is available. Some rooms reservations may require an approval before the booking is accepted.
   * If you cancel a meeting, be sure to cancel the meeting in Outlook, which will automatically cancel the room reservation,​ and make the room available for others to schedule.   * If you cancel a meeting, be sure to cancel the meeting in Outlook, which will automatically cancel the room reservation,​ and make the room available for others to schedule.
  
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   * Open a web browser and go to Outlook Online calendar ([[https://​outlook.office.com/​calendar/​]])   * Open a web browser and go to Outlook Online calendar ([[https://​outlook.office.com/​calendar/​]])
   * When creating a meeting, click in the field labeled **Search for a room or location**, and begin typing the name of the room(s) you wish to include. Select each room to add it to the rooms list for the meeting.   * When creating a meeting, click in the field labeled **Search for a room or location**, and begin typing the name of the room(s) you wish to include. Select each room to add it to the rooms list for the meeting.
-  * Use the **Scheduling Assistant** to view free/busy information for your meeting attendees and selected room(s). //Note: You may add multiple rooms to a meeting to compare scheduling availability against meeting attendees. Be sure to remove extra rooms from the meeting before sending the invitation.//​+  * {{ :​outlook-online-meeting-location.png?​nolink&​300|}}Use the **Scheduling Assistant** to view free/busy information for your meeting attendees and selected room(s). //Note: You may add multiple rooms to a meeting to compare scheduling availability against meeting attendees. Be sure to remove extra rooms from the meeting before sending the invitation.//​
   * When you send your meeting invitation, most rooms will automatically send a meeting acceptance if the room is available. Some rooms reservations may require an approval before the booking is accepted.   * When you send your meeting invitation, most rooms will automatically send a meeting acceptance if the room is available. Some rooms reservations may require an approval before the booking is accepted.
   * If you cancel a meeting, be sure to cancel the meeting in Outlook, which will automatically cancel the room reservation,​ and make the room available for others to schedule.   * If you cancel a meeting, be sure to cancel the meeting in Outlook, which will automatically cancel the room reservation,​ and make the room available for others to schedule.