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- | ====== Welcome to DropBox at Olin College! ====== | ||
- | ===== What is DropBox? ===== | ||
- | DropBox is a way that you can share large files, which are typically too large to send via e-mail, with users both inside and | ||
- | outside of Olin College. It is intended to be a more user-friendly replacement for traditional FTP services. | ||
- | ===== Who can I Share Files With? ===== | ||
- | If you are a member of the Olin community, you may share files with people outside of Olin. If you wish to share files with | ||
- | other Olin users, please use the Sandbox and/or Public file shares. DropBox does not support intra-Olin file sharing at this | ||
- | time. | ||
- | If you are an outside user, you may share files with Olin users only. | ||
- | |||
- | ===== Getting Started ===== | ||
- | DropBox is available at http://dropbox.olin.edu. | ||
- | If you are a member of the Olin community and want to share files with someone outside of Olin, you can log in to the | ||
- | community site using your network credentials by selecting “I am a member of the Olin community and want to send files | ||
- | to someone outside Olin”. | ||
- | If you are not a member of the Olin community and want to share files with someone who is, visit the external site by | ||
- | selecting “I am an outside user and want to send files to someone with Olin,” and then click on the “Sign Up” button in the | ||
- | toolbar to create your accout. If you have any difficulty with the anti-spam verification area, you may press the refresh icon | ||
- | ( ) to receive a new pair of words. Once your account has been created, click on the “Login” button, also located in the | ||
- | toolbar. | ||
- | If you created an account previously but do not remember your login password, click on the “Lost Details” button. | ||
- | |||
- | ===== The User Interface ===== | ||
- | The DropBox interface consists of several elements: | ||
- | The toolbar Contains actions that are available from any page. | ||
- | The item pane | ||
- | The largest area on the screen. Displays folders, uploaded files, | ||
- | and actions that you may take on them. | ||
- | The views pane | ||
- | The upper left pane. Changes the display of items in the item | ||
- | pane. The list view will hide folder actions, so be sure to switch to | ||
- | another view if you need to use them. | ||
- | The folders pane The lower left pane. Displays a hierarchical view of your folders. | ||
- | |||
- | ===== Uploading Files ===== | ||
- | To upload a file, click on “Upload Files” in the toolbar. To specify a file to upload, click on one of the "Browse..." buttons | ||
- | and then select the file on your computer. You can upload up to 5 separate files at once. | ||
- | When you are ready to upload, click on "Upload". A new window will open while your upload is in progress. The window | ||
- | will automatically close after your upload has completed successfully and your file(s) have been scanned for viruses. | ||
- | Unfortunately, DropBox cannot provide an upload progress bar at this time. | ||
- | Please note that there is a 500 MB per file upload limit. If the upload window never closes, or your upload never seems to | ||
- | complete, it is likely that your file is larger than the limit. | ||
- | All uploaded files will be automatically removed after 7 calendar days.Information Technology | ||
- | |||
- | ===== Sending Files ===== | ||
- | When you send files to someone using DropBox, no files are ever sent through email. Instead, DropBox utilizes a | ||
- | mechanism known as FileMail. FileMail creates a unique, secure link to the file you wish to send, and then emails that link | ||
- | to the recipients of your choosing. All your recipients need to do is click on the link in the email they receive, and they can | ||
- | download the file using any standard web browser, with no account creation or login required. All FileMail links expire after | ||
- | a maximum of 3 days. | ||
- | To use FileMail, first locate the file you wish to send in the item pane and click on it. The item pane will display a list of | ||
- | actions you can take on that file. To send the file to someone, click on "FileMail". | ||
- | The fields listed on the FileMail form are: | ||
- | Expires in | ||
- | The download link that your recipient receives will be | ||
- | available for this number of days, up to a maximum of 3. | ||
- | Remind Send an email reminder before the download link expires. | ||
- | Create link only Create a download link, but do not email it to anyone. | ||
- | Receive Download Notification | ||
- | |||
- | When your file is downloaded, you will be sent an email | ||
- | notifying you. | ||
- | Email Address | ||
- | The email address of the person you are sending your file to. | ||
- | You can specify multiple recipients by separating the | ||
- | addresses with commas. | ||
- | Subject The subject of the email that will be sent. | ||
- | Message | ||
- | Optional message text which will be sent along with the | ||
- | download link information. | ||
- | If you a member of the Olin community, files may only be sent to addresses outside the olin.edu domain. Non-Olin users | ||
- | may send files to valid olin.edu addresses only. | ||
- | |||
- | ===== Logging Out ===== | ||
- | To logout, click the “Logout” button in the toolbar, and then close all your browser windows. Make sure to explicitly log out | ||
- | of DropBox to avoid having your login credentials cached by your web browser. |