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email_client_configuration [2012/06/07 11:14] dterry [Outlook] |
email_client_configuration [2022/11/16 10:09] agrocki [General Outgoing Email Configuration] |
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| ======Setup your Email Client for Olin Email====== | ======Setup your Email Client for Olin Email====== | ||
| + | - Launch Outlook Application | ||
| + | - Sign in with Olin Credentials | ||
| + | - Set up Two-Factor Authentication | ||
| + | * [[configure_mfa|Two-Factor Authentication]] | ||
| + | ====General Outgoing Email Configuration==== | ||
| - | ====Outlook==== | + | If you are sending Olin email using a tool other than Microsoft Outlook or the [[https://outlook.office.com/|Office 365 web interface]], you will need to configure the "outgoing mail server" or "outgoing SMTP server" to use the Olin Office 365 configuration. These enhanced security requirements help to reduce the volume of spam flowing through email systems. |
| - | This is the default configuration when using Outlook with an Exchange server | + | |
| - | * All Configurations: | + | Though the exact fields may be different in your email program, these are the general settings that are required: |
| - | * Verify that your Exchange configuration is encrypting communication between Outlook and the Exchange server. | + | |
| - | * Within Outlook | + | * Outgoing SMTP server: **smtp.office365.com** |
| - | - Right click your Mailbox in the All Mail Folders window | + | * Outgoing SMTP port: **587** (do not use 25 or 465) |
| - | - Select **Properties** at the bottom of the popup menu | + | * Use encryption: **TLS** |
| - | - In the **General** tab, click the **Advanced** button at the bottom | + | * SMTP server login: //use your Olin UPN, such as// **jstudent@olin.edu** |
| - | - Select the **Security** tab | + | * SMTP server password: //use your Olin account password// |
| - | - Under the **Encryption** setting, select the **Encrypt data between Microsoft Office Outlook and Microsoft Exchange server** option | + | |
| - | - Click **OK** | + | //Using smtp.olin.edu or smtps.olin.edu for this configuration is no longer supported, and may stop working at any point.// |
| - | - Click **OK** | + | |
| - | * From campus: | + | **NOTE**: Once you finish configuring an Olin email using a tool other than Microsoft Outlook, **email HelpDesk**(helpdesk@olin.edu). IT needs to change an additional setting for two-factor authentication to work. |
| - | * If you login to your computer with your Olin network credentials, it uses that account automatically to retrieve and send email | + | ====Thunderbird==== |
| - | * From off campus: | + | ===Email=== |
| - | * If you login to your computer with your Olin network credentials, it uses that account automatically to retrieve and send email | + | - Create a new account. |
| - | * Alternatively, you could configure your account as an IMAP or POP account as detailed below, however you will lose some of the advanced features provided by the Exchange MAPI connection | + | - Type in your ''name'', ''e-mail address'', and ''password''. |
| + | * Thunderbird will attempt to auto-detect some settings (you can stop this). | ||
| + | * Make sure the **Incoming mail** account is set to **IMAP** (vs. POP), | ||
| + | - Select **Manual setup...** and use the information from the **IMAP Settings** section below. | ||
| + | ===Address Book and Calendar=== | ||
| + | To set up your address book or calendar, you will need to install a couple add-ons. Go to** Tools*** **-> Add-ons**, **Extensions** tab. Take note if there is an add-on named **Lightning** under **Manage Your Extensions**, you will need this later. Search for //tbsync//. In the new window click **+ Add to Thunderbird** to the right of the option **TbSync**. Thunderbird will download the add-on, then ask if you want to install it; click **Install**. Search for //exchange activesync// and follow the same instructions to install **Provider for Exchange ActiveSync**. If **Lightning** is not already installed, search for //lightning// and follow the same instructions and install it. | ||
| + | |||
| + | *//If you don't see the top bar that contains **Tools**, hit Alt//. | ||
| + | |||
| + | To set up your Outlook account through TbSync, go to either **Tools -> Add-on Options -> TbSync** or **Tools -> Synchronization Settings (TbSync)**. At the bottom of the window go to **Account actions -> Add new account -> Exchange ActiveSync**, go to **Custom Configuration**, then fill out the requested fields: | ||
| + | |||
| + | * Account name: ''Outlook'' | ||
| + | * User name (email address): //Your UPN in the form of ''jstudent@olin.edu''// | ||
| + | * Password: //Your Olin network password// | ||
| + | * Server address: ''outlook.office365.com'' | ||
| + | |||
| + | Click **Add account**. In the **Synchronization status** tab, check to **Enable and synchronize this account**. This will bring up a list of what you can sync -- check **Contacts**, and check whatever calendars you want to access. At the bottom of the window, click **Synchronize now**. Wait for the status next to each option you checked to read OK, then close the window and restart Thunderbird. | ||
| + | ====IMAP Settings ==== | ||
| - | ====Other Email Clients (POP/IMAP)==== | ||
| == POP/SMTP configuration: == | == POP/SMTP configuration: == | ||
| - | - Note that this requires enabling SSL for both POP and SMTP (referred to as POPS and SMTPS) and requires different port numbers | + | |
| - | - Incoming server: | + | *As of the August 2015 Exchange migration. POP is no longer a supported protocol. We suggest that you use the IMAP configuration listed below. |
| - | - Server name: ''pops.olin.edu'' | + | |
| - | - Port: ''995'' | + | |
| - | - Outgoing server: | + | |
| - | - Server name: ''smtps.olin.edu'' | + | |
| - | - Port: ''587'' (for both SSL & TLS) | + | |
| == IMAP/SMTP configuration: == | == IMAP/SMTP configuration: == | ||
| - | - Note that this requires enabling SSL for both IMAP and SMTP (referred to as IMAPS and SMTPS) and requires different port numbers | + | |
| - | - Incoming server: | + | * Note that this requires enabling SSL for both IMAP and SMTP (referred to as IMAPS and SMTPS) and requires different port numbers |
| - | - Server name: ''imaps.olin.edu'' | + | * Incoming server: |
| - | - Port: ''993'' | + | * Type : IMAP |
| - | - Outgoing server: | + | * Server name: ''outlook.office365.com'' |
| - | - Server name: ''smtps.olin.edu'' | + | * Port: ''993'' |
| - | - Port: ''587'' (for both SSL & TLS) | + | * Username: Olin UPN (e.g. ''jstudent@olin.edu'') |
| + | * Connection Security: ''SSL/TLS'' | ||
| + | * Authentication Method: ''normal password'' | ||
| + | * Outgoing server: | ||
| + | * Type :SMTP | ||
| + | * Server name: ''smtp.office365.com'' | ||
| + | * Port: ''587'' (use TLS encryption) | ||
| + | * Username: Olin UPN (e.g. ''jstudent@olin.edu'') | ||
| + | * Connection Security: ''STARTTLS'' | ||
| + | * Authentication Method: ''normal password'' | ||
| + | * If necessary, click Advanced | ||
| + | * Select "use incoming mail settings" for authentication settings | ||