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email_client_configuration [2013/06/27 15:01]
jbeck [POP/IMAP Settings for Thunderbird and Other Clients] 		email_client_configuration [2022/11/16 10:09]
agrocki [General Outgoing Email Configuration]
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 ======Setup your Email Client for Olin Email====== ======Setup your Email Client for Olin Email======
 +  - Launch Outlook Application
 +  - Sign in with Olin Credentials
 +  - Set up Two-Factor Authentication
 +    *  [[configure_mfa|Two-Factor Authentication]]
 +====General Outgoing Email Configuration====
  
-====Outlook====  +If you are sending Olin email using a tool other than Microsoft ​Outlook ​or the [[https://outlook.office.com/​|Office ​365 web interface]], you will need to configure ​the "​outgoing mail server" ​or "​outgoing SMTP server"​ to use the Olin Office 365 configuration. These enhanced security requirements help to reduce ​the volume of spam flowing through email systems.
-This is the default configuration when using Outlook with an Exchange server +
-    * All Configurations: +
-      * Verify that your Exchange configuration is encrypting communication between Outlook and the Exchange server. +
-      * Within Outlook +
-        - Right click your Mailbox in the All Mail Folders window +
-        - Select **Properties** at the bottom of the popup menu +
-        - In the **General** tab, click the **Advanced** button at the bottom +
-        - Select the **Security** tab +
-        - Under the **Encryption** setting, select the **Encrypt data between Microsoft ​Office ​Outlook and Microsoft Exchange server** option +
-        - Click **OK** +
-        - Click **OK** +
-    * From campus: +
-      * If you login to your computer with your Olin network credentials, it uses that account automatically to retrieve and send email +
-    * From off campus: +
-      * If you login to your computer with your Olin network credentials,​ it uses that account automatically to retrieve and send email +
-      * Alternatively,​ you could configure ​your account as an IMAP or POP account as detailed below, however you will lose some of the advanced features provided by the Exchange MAPI connection+
  
-====Thunderbird==== +Though the exact fields may be different in your email program, these are the general settings ​that are required:
-==Address Book=== +
-To set up your address book, go to** Edit -> Preferences**,​ **Composition** tab, **Addressing** tab. Click **Edit Directories**...,​ click **Add**: +
-  * Name: ''​Exchange''​ +
-  * Hostname: ''​ldap.olin.edu''​ +
-  * Base DN: ou=''​people'',​dc=''​olin'',​dc=''​edu''​ +
-  * Port number: ''​389''​ +
-  * Bind DN: ''​MILKYWAY''​\[your username] +
-  * Under the **advanced** tab, ensure ​that login method is set to **simple**. ​+
  
-Hit **OK**, then check **Directory Server**: and select the **Exchange** addressbook. +  ​* Outgoing SMTP server: ​**smtp.office365.com** 
-===Calendar===+  ​* Outgoing SMTP port: **587** (do not use 25 or 465) 
 +  * Use encryption: **TLS** 
 +  * SMTP server login: //use your Olin UPN, such as// **jstudent@olin.edu** 
 +  * SMTP server password: //use your Olin account password//
  
-  * Finally, you'll want the "​Lightning"​ extension for Thunderbird. +//Using smtp.olin.edu or smtps.olin.edu ​for this configuration is no longer supported, and may stop working at any point.//
-  * Next, install this extension:  +
- +
-[[https://addons.mozilla.org/​af/​thunderbird/​addon/​provider-for-microsoft-exchang/​]] +
-  *  Make a new calendar, choose **Microsoft Exchange**, and type in a URL like the following: ''​%%https://​MILKYWAY\%%[your username here]@webmail.olin.edu/EWS/Exchange.asmx''​+
  
 +**NOTE**: Once you finish configuring an Olin email using a tool other than Microsoft Outlook, **email HelpDesk**(helpdesk@olin.edu). IT needs to change an additional setting for two-factor authentication to work.
 +====Thunderbird====
 ===Email=== ===Email===
   - Create a new account. ​   - Create a new account. ​
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     * Thunderbird will attempt to auto-detect some settings (you can stop this). ​     * Thunderbird will attempt to auto-detect some settings (you can stop this). ​
     * Make sure the **Incoming mail** account is set to **IMAP** (vs. POP),      * Make sure the **Incoming mail** account is set to **IMAP** (vs. POP), 
-  - Hit **Manual setup...** and use the information below. +  - Select ​**Manual setup...** and use the information ​from the **IMAP Settings** section ​below. 
-====POP/IMAP Settings for Thunderbird ​and Other Clients====+===Address Book and Calendar=== 
 +To set up your address book or calendar, you will need to install a couple add-ons. Go to** Tools*** **-> Add-ons**, **Extensions** tab. Take note if there is an add-on named **Lightning** under **Manage Your Extensions**,​ you will need this later. Search for //tbsync//. In the new window click **+ Add to Thunderbird** to the right of the option **TbSync**. Thunderbird will download the add-on, then ask if you want to install it; click **Install**. Search for //exchange activesync//​ and follow the same instructions to install **Provider for Exchange ActiveSync**. If **Lightning** is not already installed, search for //​lightning//​ and follow the same instructions and install it. 
 + 
 +*//If you don't see the top bar that contains **Tools**, hit Alt//. 
 + 
 +To set up your Outlook account through TbSync, go to either **Tools -> Add-on Options -> TbSync** or **Tools -> Synchronization ​Settings ​(TbSync)**. At the bottom of the window go to **Account actions -> Add new account -> Exchange ActiveSync**,​ go to **Custom Configuration**,​ then fill out the requested fields: 
 + 
 +  * Account name: ''​Outlook''​ 
 +  * User name (email address): //Your UPN in the form of ''​jstudent@olin.edu''//​ 
 +  * Password: //Your Olin network password//​ 
 +  * Server address: ''​outlook.office365.com''​ 
 + 
 +Click **Add account**. In the **Synchronization status** tab, check to **Enable and synchronize this account**. This will bring up a list of what you can sync -- check **Contacts**,​ and check whatever calendars you want to access. At the bottom of the window, click **Synchronize now**. Wait for the status next to each option you checked to read OK, then close the window ​and restart Thunderbird. 
 +====IMAP Settings ​====
  
  == POP/SMTP configuration:​ ==  == POP/SMTP configuration:​ ==
  
-     ​* ​Note that this requires enabling SSL for both POP and SMTP (referred to as POPS and SMTPS) and requires different port numbers +     *As of the August 2015 Exchange migration. ​POP is no longer a supported protocol. We suggest that you use the IMAP configuration listed below.  
-      * Incoming server: +
-        * Server name: ''​pops.olin.edu''​ +
-        * Port: ''​995''​ +
-      * Outgoing server: +
-        * Server name: ''​smtps.olin.edu''​ +
-        * Port: ''​587''​ (for both SSL & TLS)+
    
  == IMAP/SMTP configuration:​ ==  == IMAP/SMTP configuration:​ ==
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     * Note that this requires enabling SSL for both IMAP and SMTP (referred to as IMAPS and SMTPS) and requires different port numbers     * Note that this requires enabling SSL for both IMAP and SMTP (referred to as IMAPS and SMTPS) and requires different port numbers
       * Incoming server:       * Incoming server:
-        * Server name: ''​imaps.olin.edu''​+        ​* Type : IMAP 
 +        ​* Server name: ''​outlook.office365.com''​
         * Port: ''​993''​         * Port: ''​993''​
 +        * Username: Olin UPN (e.g. ''​jstudent@olin.edu''​)
 +        * Connection Security: ''​SSL/​TLS''​
 +        * Authentication Method: ''​normal password''​
       * Outgoing server:       * Outgoing server:
-        * Server name: ''​smtps.olin.edu''​ +        ​* Type :SMTP 
-        * Port: ''​587''​ (for both SSL & TLS) +        ​* Server name: ''​smtp.office365.com''​ 
-        * If necessary, click Advanced +        * Port: ''​587''​ (use TLS encryption) 
-          * Select "use incoming mail settings"​ for authentication settings+        ​* Username: Olin UPN (e.g. ''​jstudent@olin.edu''​) 
 +        * Connection Security: ''​STARTTLS''​ 
 +        * Authentication Method: ''​normal password''​ 
 +      ​* If necessary, click Advanced 
 +        * Select "use incoming mail settings"​ for authentication settings