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grad_student_info [2019/02/14 17:01]
mfitzpatrick [Olin Accounts]
grad_student_info [2019/05/31 14:50] (current)
mfitzpatrick [Email Accounts]
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     * Enroll your network account at [[https://​pm.olin.edu/​pm/​|password.olin.edu]] as you will continue to be responsible for managing this account for access to the Olin portal [[https://​my.olin.edu/​ics/​]]     * Enroll your network account at [[https://​pm.olin.edu/​pm/​|password.olin.edu]] as you will continue to be responsible for managing this account for access to the Olin portal [[https://​my.olin.edu/​ics/​]]
-    * Network permissions,​ VPN,  and any SSH accounts will remain active approximately ​four weeks after graduation. Specific dates will be sent out in a graduating student email. At this time, all of these accounts and permissions will become inaccessible.+    * Network permissions,​ VPN,  and any SSH accounts will remain active ​for approximately ​eight weeks after graduation. Specific dates will be sent out in a graduating student email. At this time, all of these accounts and permissions will become inaccessible.
     * All students who will be taking additional classes, working on completing necessary coursework for graduation requirements,​ or working for Olin in some capacity over the summer, must have their manager or professor contact us prior to this time if you will require access to resources beyond that date.     * All students who will be taking additional classes, working on completing necessary coursework for graduation requirements,​ or working for Olin in some capacity over the summer, must have their manager or professor contact us prior to this time if you will require access to resources beyond that date.
  
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-    ​Current student email accounts will be active and accessible until approximately eight weeks after the end of semester. ​ Specific dates will be sent out in a graduating student email. ​ After that time, student email accounts will be terminated and the @alumni.olin.edu address will become active. +**New this year!** ​ 
-    ​Alumni email accounts are forwarding only accounts and will be forwarded to the personal email address ​ listed on your petition to graduate. ​  Your email will no longer reside on Olin servers. ​ Forwarding email address'​ can be self managed on the Community Directory web site.   For further information about managing alumni forwarding email contacts, please visit the [[http://​www.olin.edu/​sites/​default/​files/​olin_community_directory_users_guide.pdf |Community Directory User Guide]] on the alumni resource page of the main Olin web site.   +
-    * Current email aliases will not be replicated for the @alumni.olin.edu forwarding account.+
  
 +All graduating students will be issued an alumni email address approximately 3 or 4 weeks after graduation. ​  Once created, this will become your primary email address. ​ All email sent to your alumni address as well as your student email addresses will be forwarded for approximately 8 weeks to the personal email address that you have provided to the Advancement office. ​ After that date, your @student.olin.edu address will no longer exist. ​  A graduating student email will be sent out with specific dates.  ​
  
-==== Data ====+**What this means to you**
  
 +  * Your student mailbox will become your alumni mailbox so you will retain full access to past emails as well as the ability to send new emails from **@alumni.olin.edu.**  ​
 +  * The forwarding set up for your Olin email is your choice. ​ If you prefer to remove the forwarding and continue to manage your Olin alumni email in your current mailbox, you can update that forwarding on the O365 portal ​ https://​portal.office.com. ​ Use the search feature on the portal for forwarding help.
 +  * You will be issued a new alumni address of **username@alumni.olin.edu**
 +  * You will retain your current email address of **username@olin.edu**
 +  * Your **firstname.lastname@students.olin.edu** will cease to exist after approximately 8 weeks.
 +  * You will continue to log into the Office 365 portal ​  ​http://​portal.office.com with your current log on of **username@olin.edu**
 +
 +
 + 
 +
 +
 +==== Data ====
  
-    * Once your student email account is closed out, you will no longer have access to any of the mail on the server. ​ Be sure to back up everything you need prior to the transition to your alumni account. ​  + 
     * You should backup and remove all of your files and folders from **all** ​ network resources. ​ This includes your personal network storage space, public, sandbox, and any group folders. ​       * You should backup and remove all of your files and folders from **all** ​ network resources. ​ This includes your personal network storage space, public, sandbox, and any group folders. ​  
-    * All graduating student data, including personal folders, web folders, ​ etc. will be purged from network resources approximately ​four weeks after graduation.  ​+    * All graduating student data, including personal folders, web folders, ​ etc. will be purged from network resources approximately ​eight weeks after graduation.  ​
     * If you are listed as the owner of a mailman list you must transfer ownership to a student who will be returning to Olin in the fall.     * If you are listed as the owner of a mailman list you must transfer ownership to a student who will be returning to Olin in the fall.
  
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-    * IT recommends you bring your laptop to the helpdesk to have it reimaged with a “graduating senior” account which will wipe out all existing information and give you a clean install of Windows 10,  Office 2016 and MS Security Essentials+    * IT recommends you bring your laptop to the helpdesk to have it reimaged with a “graduating senior” account which will wipe out all existing information and give you a clean install of Windows 10.  
-    * If you do not wish to reimage, we recommend removing your computer from the Olin domain and configuring it for  your own workgroup/​domain ​four weeks after graduation. **please be sure you have a working local administrator account** +    * If you do not wish to reimage, we recommend removing your computer from the Olin domain and configuring it for  your own workgroup/​domain ​ after graduation. 
-      * [[:​remove_computer_from_domain|Removing Computer from Olin Domain]]+ **Be sure you have a working local administrator account** 
 + 
 +   * [[:​remove_computer_from_domain|Removing Computer from Olin Domain]]
     * Note: Once you remove your computer from the Olin domain, your cached domain account will no longer be accessible. However, you will still be able to access the data within the profile using a local administrator account.     * Note: Once you remove your computer from the Olin domain, your cached domain account will no longer be accessible. However, you will still be able to access the data within the profile using a local administrator account.
     * IT will not provide the password currently associated with the IT administrator account.     * IT will not provide the password currently associated with the IT administrator account.
-      ​* [[:​rename_computer_account|Renaming Local Accounts]]+  ​* [[:​rename_computer_account|Renaming Local Accounts]]
     * It is imperative that you verify that you have a working local user account with full administrative privileges on your laptop. This can be done by using the Computer management tool located in the Administrative Tools section of Control Panel. If you require assistance before leaving campus, contact the IT Help Desk.     * It is imperative that you verify that you have a working local user account with full administrative privileges on your laptop. This can be done by using the Computer management tool located in the Administrative Tools section of Control Panel. If you require assistance before leaving campus, contact the IT Help Desk.
  
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 ==== Software ==== ==== Software ====
  
- +You are no longer licensed ​to use any Olin owned/​licensed software including: 
-    * For further information,​ refer to the [[:​grad_student_laptops|Graduating student and laptop policy document]]. +  * Olin site licensed software ​such as Matlab and Solidworks 
-    * All Olin owned/​licensed software ​should be uninstalled from your computer, ​including; +  * Symantec Endpoint Protection - you should have a personal copy of antivirus software 
-      * Matlab, Solidworks, Maple, Comsol, PSpice, Sibelius, etc +  * All programs that are licensed ​for the cloud from Microsoft and Adobe will stop functioning ​as the licensing will be expired.  ​Be sure to move any cloud files to a more accessible personal location
-      ​* Olin site licensed software; +
-        * Symantec Endpoint Protection - you should have a personal copy of antivirus software ​to immediately replace it with +
-      * All standalone ​licensed ​applications which you do not own personally such as: Adobe CS; etc. must be removed as your license is no longer valid.  ​+
  
  
 If you have questions or require any assistance, please contact the IT Help Desk by email at [[HelpDesk@olin.edu|HelpDesk@olin.edu]] or by telephone at 781‐292‐2430 for support. If you have questions or require any assistance, please contact the IT Help Desk by email at [[HelpDesk@olin.edu|HelpDesk@olin.edu]] or by telephone at 781‐292‐2430 for support.