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room_schedule_info [2015/08/27 14:11] mfitzpatrick |
room_schedule_info [2021/08/25 16:02] rosterberg Initial Fall 2021 revision (change from Ad Astra to Outlook scheduling) |
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| - | ====== How to Schedule a Room ====== | + | ====== How to Schedule a Conference Room or Shared Space ====== |
| - | - Point your browser to our portal (https://my.olin.edu) and login using your network credentials. | + | |
| - | - Choose the Our Community link from top of home page and choose the [[https://my.olin.edu/ICS/Our_Community/Information_Technology/Ad_Astra_Access.jnz|Ad Astra Access link]] in the Reserve a space section | + | |
| - | * **LOGOUT** after you have completed your requests | + | //August 25, 2021: This page is under revision.// |
| - | Please be considerate of others using these rooms and allow additional time for clean-up/set-up. | + | Beginning Fall 2021, conference room and shared spaces may be reserved through Outlook calendar requests. The legacy Ad Astra reservation system has been decommissioned. |
| + | |||
| + | * List of rooms and spaces that may be reserved | ||
| + | * How to view a room's existing schedule in Outlook | ||
| + | * How to reserve a room using Outlook | ||
| + | |||
| + | If you have further questions or requests: | ||
| + | * General room reservation questions: Room.Scheduling@olin.edu | ||
| + | * Building access requests (after-hours access, keys, alarms, etc.): buildingaccess@olin.edu | ||
| + | * Room setup or HVAC requests (tables, chairs, heat, air conditioning, etc.): workorder@olin.edu. | ||
| + | * Audio-visual requests: helpdesk@olin.edu | ||
| + | * Catering requests: catering@olin.edu | ||
| - | :!: You must notify Public Safety if your event is after business hours (5555) | ||
| - | * If you need access (after hours - keys/alarms), email buildingaccess@olin.edu | ||
| - | * If you need set-up/HVAC (i.e. tables and chairs, heat/ac), email workorder@olin.edu. | ||
| - | * If you need media equipment, email av@olin.edu. | ||
| - | * If you need catering, email catering@olin.edu. | ||