Microsoft 365 (formerly Office 365)

The Microsoft 365 suite provides all Olin students, staff, and faculty members with a full range of features including 1 TB of cloud storage, 5 downloads of Microsoft Office Pro Plus on a combination of Olin computers, personal computers (Mac or PC) and iOS/Android devices. Using web-based versions of Microsoft Office applications, you can simultaneously edit documents with others at the same time.

Olin IT has released a select set of features to students, staff, and faculty members. Those features are:

  1. OneDrive for Business cloud storage - 1 TB storage per person
  2. Microsoft 365 Email - accessible from your phone, tablet, or computer using an email app.
  3. Office Pro Plus - download newest version of Word, Excel, and PowerPoint to your personal PC or Mac.
  4. Office Online - create/edit/share Office documents using a web browser
  5. Office for smart phones and tablets - available from the appropriate app store.

Ultimately, we will add more Microsoft 365 features for use by the Olin community when they are tested, and we are able to provide technical support for those services.

Online Training Resources

UPN - UserPrincipalName

The User Principal Name, or UPN, is used to login to Office 365 sites and services and is in this format: “username@olin.edu” (e.g. Joseph Student = jstudent@olin.edu). It will be added to your mailbox as an additional email address and eventually become your primary email address. This is necessary since Microsoft's O365 sites and services prompt users to login with their email address and therefore will be easier to remember. When an O365 site prompts you to login with your email address, it's expecting your UPN.

Microsoft 365 Email Device Setup

Mobile device and other email clients will need their configurations updated to point to Exchange online. The following guides may be followed noting two exceptions:

  • Microsoft 365 Mail Server: outlook.office365.com
  • Username must be in UPN format (noted above): username@olin.edu

Smartphones: Configuring Olin Email on your smartphone

Support and FAQs

Important Links

https://portal.office.com/: Microsoft 365 Portal: Access all Office 365 apps here https://outlook.office.com/: Outlook online

Accessing your Olin mailbox online: Your mailbox can be accessed by the Outlook online application via the Office portal or Outlook directly:

Email Forwarding: Users are now able to manage email forwarding without IT support.

  • Login to your Olin mailbox via Outlook online, either directly or via the MS365 portal
  • Select the settings gear icon in the upper right corner.
  • Select “View all Outlook settings” at the bottom to open the settings window.
  • Within the settings window, select the mail item, then forwarding.
  • To enable forwarding, check the “enable forwarding” box and enter the email address you wish to forward your Olin email to in the “Forward my email to:” box.
  • To disable forwarding; uncheck the “enable forwarding” box
  • Click Save

FAQs

Q.- Does OneDrive have a backup feature? i.e. if a file got corrupted or deleted from my Olin network share I can contact IT get it restored from a backup. Is this feature available with OneDrive?

A.- OneDrive has a recycle bin feature - you would be able to restore a deleted file on your own: https://support.office.com/en-us/article/restore-deleted-files-or-folders-in-onedrive-949ada80-0026-4db3-a953-c99083e6a84f/

Q.- I’m curious as to whether there is a way to configure OneDrive for offline use or whether I can only use that storage when I am connected to the cloud?

A.- Here are Microsoft links that show you how to configure One Drive syncing.

https://support.office.com/en-ie/article/sync-files-with-the-onedrive-sync-client-in-windows-615391c4-2bd3-4aae-a42a-858262e42a49 : Windows

https://support.office.com/en-ie/article/sync-files-with-the-onedrive-sync-client-on-mac-os-x-d11b9f29-00bb-4172-be39-997da46f913f : macOS

Q.- Is there a macOS App that will let me use OneDrive files when I'm not connected to the Internet?

A.- There is a OneDrive App you can install, but note : As of 1 February 2019, OneDrive only supports new installations on macOS 10.12 or newer.

https://support.office.com/en-ie/article/sync-files-with-the-onedrive-sync-client-on-mac-os-x-d11b9f29-00bb-4172-be39-997da46f913f : OneDrive information for macOS.