PhoenixNet Account Information

Accessing Personal Info

Log on to and click on the Personal Info link located next to the Logout link on the top left side of your Browser window.

Once you click on the Personal Info link, the following set of tabs will appear on your screen (NOTE: Students will not see the Office Hours prompt):

These tabs will allow you to edit your personal information on PhoenixNet. The following sections will describe each tab and their appropriate functionality. If you need additional assistance, please contact the IT Help Desk at

Account Info

Preferred First Name

If you prefer to be called by a name other than that used officially by Olin (such as a nickname), then you fill out this box to add your preferred name.

Hide Middle Name

Checking this box will make your middle name invisible. This will affect all instances of your name (except in messages and descriptions) on the site.

Change your Prefix/Suffix

You can use these options to change your official name prefix or suffix. Note: As of this document, changing your suffix is not available.


Use this section to change the photo used to represent you on PhoenixNet.

Replace Photo

Choose a photo with Browse… and hit Save to change your photo. It will replace the existing photo.

Delete Photo

This will immediately delete your current photo. Be sure to save the existing photo if you intend to keep it around!

Custom Info

This section allows you to add any extra personal information that you would like to share on PhoenixNet. Note: Any information you add here will be visible to the greater Olin community through the portal. Visibility of this information is not affected by your Privacy Settings.

Add Category

You can add groups of information using this option. Simply type a name and select a location index.

Add an Item

You can add items to groups of information. These items show up in a tabular format, with the title on the left and the description on the right. You can use a formatted editor to create hyperlinks and edit fonts.

Edit/Delete a category

You can edit any existing category by clicking on the ‘Pencil’ icon next to the category name. This will allow you to edit the name and the ordering.

Edit/Delete an item

You can edit any existing item by clicking on the ‘Pencil’ icon on the row containing the given item. This will allow you to edit the name and also edit the description using the formatted editor. You can delete an item by clicking on the Trash can.

Reorder Items and Categories

You have two options when ordering categories. The first is to click Reorder in the main view. Here you can enter indices for each category in the order you wish them to appear. The second is to edit each category individually. You can edit the order of items by editing each item individually and setting its index.

Office Hours (Staff/Faculty Only)

Office Hours allow you to post your available hours on PhoenixNet.

Adding a Session

To add office hours, enter the hours of your session. Then, decide whether this session is a weekly (recurring) session, or a one-time session. This is accomplished by selecting the appropriate radio button option. If it’s a One Day Only session, then you can click on the calendar icon next to the textbox to select the appropriate day. Once you are finish entering a session, click Save to apply your office hours. NOTE: You can add multiple sessions as you wish. Just click on the Office Hours tab to view all your sessions.

Editing a Session

To edit a session, click on the Office Hours tab. You will see a list of office hours right below the Personal Information links. Clicking on the pencil will allow you to edit a session.

Deleting a Session

To delete a session, click on the garbage can icon. You will have a prompt appear, asking you to confirm your decision. Click OK to delete the session.

Biographical Info

Using this page, you can edit your name, home address, and some additional information as used in the portal and other Olin services. To edit you personal information, click the ‘Pencil’ icon next to the Name and Address title. When you are done making your changes, click Save. You can also use this page to make Olin College aware of any constituents you may have. To do this, click the ‘Pencil’ icon next to Constituent Information title. Note: The information entered on this page is considered private and will not be shared with the community at large unless you specify so using your Privacy Settings.

Academic Info

This page displays your current academic standing at Olin, and the results of any exams (SAT/IB/etc.) taken in your academic history. Note: This information is not shared with the Olin community. Your Privacy Settings cannot be used to share this information, either.

Privacy Settings

You can use the options on this page to restrict visibility of information from view by the greater Olin community. Only Olin administration and records staff members will have access to your information if you do not make it visible. Beyond the options presented, you can further restrict visibility by removing yourself from the PhoenixNet directory.