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room_schedule_info [2012/06/07 15:54] dterry |
room_schedule_info [2022/07/27 12:51] kpham Fix HVAC requests link |
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| - | ====== How to Schedule a Room ====== | + | ====== How to Schedule a Conference Room or Shared Space ====== |
| - | - Point your browser to PhoenixNet (https://my.olin.edu) and login using your network credentials. | + | |
| - | - Under the Campus Life section of the Web site, click on the **Click here to access Ad Astra** link on the **Reserve a space…** section. | + | |
| - | - Select desired option in the lefthand column: | + | |
| - | * Schedules - to view events, classes, exams (these are checkbox choices at the top of the screen). | + | |
| - | * Clicking on the column headings such as Name or Room will sort the list by those parameters. | + | |
| - | * Request Events - to reserve a room for an event. | + | |
| - | - Fill out the form. | + | |
| - | * All information with a red * is required for the request to be processed. | + | |
| - | - Click continue. | + | |
| - | * You will be asked to select single day, recurring, or spanning for the event type. Read the descriptions on the screen and then click on your choice. | + | |
| - | - Fill in the fields and click on **Submit**. | + | |
| - | - A response will be sent to your Olin e-mail account. | + | |
| - | - Since we are currently using group logins, please make sure your contact information is correct in the form. | + | |
| + | Beginning Fall 2021, conference room and shared spaces may be reserved through Outlook calendar requests. The legacy Ad Astra reservation system has been decommissioned. | ||
| - | * View Rooms - to see rooms and room types. Select the building and you will see a list of rooms along with their capacity and features (photos coming soon). This will assist you in preparing the event requests. | + | * [[room_schedule_list|List of rooms and spaces that may be reserved]] |
| + | * [[room_schedule_view|How to view a room's existing schedule in Outlook]] | ||
| + | * [[room_schedule_reserve|How to reserve a room using Outlook]] | ||
| + | If you have further questions or requests: | ||
| + | * General room reservation questions: [[mailto:Room.Scheduling@olin.edu|Room.Scheduling@olin.edu]] | ||
| + | * Building access requests (after-hours access, keys, alarms, etc.): [[mailto:buildingaccess@olin.edu|buildingaccess@olin.edu]] | ||
| + | * Room setup or HVAC requests (tables, chairs, heat, air conditioning, etc.): [[http://workorders.olin.edu|workorders.olin.edu]] | ||
| + | * Audio-visual requests: [[mailto:helpdesk@olin.edu|helpdesk@olin.edu]] | ||
| + | * Catering requests: [[mailto:catering@olin.edu|catering@olin.edu]] | ||
| - | * **LOGOUT** after you have completed your requests | ||
| - | |||
| - | Please be considerate of others using these rooms and allow additional time for clean-up/set-up. | ||
| - | |||
| - | :!: You must notify Public Safety if your event is after business hours (5555) | ||
| - | * If you need access (after hours - keys/alarms), email buildingaccess@olin.edu | ||
| - | * If you need set-up/HVAC (i.e. tables and chairs, heat/ac), email workorder@olin.edu. | ||
| - | * If you need media equipment, email av@olin.edu. | ||
| - | * If you need catering, email catering@olin.edu. | ||