This is an old revision of the document!
HOW TO SCHEDULE A ROOM
- Point your browser to PhoenixNet (https://my.olin.edu) and login using your network credentials.
- Under the Campus Life section of the Web site, click on the Click here to access Ad Astra link on the Reserve a space… section.
- Select desired option in the lefthand column:
- Schedules - to view events, classes, exams (these are checkbox choices at the top of the screen).
- Clicking on the column headings such as Name or Room will sort the list by those parameters.
- Request Events - to reserve a room for an event.
- Fill out the form.
- All information with a red * is required for the request to be processed.
- Click continue.
- You will be asked to select single day, recurring, or spanning for the event type. Read the descriptions on the screen and then click on your choice.
- Fill in the fields and click on Submit.
- A response will be sent to your Olin e-mail account.
- Since we are currently using group logins, please make sure your contact information is correct in the form.
- View Rooms - to see rooms and room types. Select the building and you will see a list of rooms along with their capacity and features (photos coming soon). This will assist you in preparing the event requests.
- LOGOUT after you have completed your requests
Please be considerate of others using these rooms and allow additional time for clean-up/set-up. You must notify Public Safety if your event is after business hours (5555)
- If you need access (after hours - keys/alarms), email buildingaccess@olin.edu
- If you need set-up/HVAC (i.e. tables and chairs, heat/ac), email workorder@olin.edu.
- If you need media equipment, email av@olin.edu.
- If you need catering, email catering@olin.edu.